How to Use Trello Effectively to Manage Tasks

Ever wonder how we here at The Branding Muse stay organized enough to get you the latest branding news? Well we’ve decided to let you in on our secret: TRELLO! Trello is a free, fun, and easy to use online project management tool.  Trello uses boards, cards, checklists, and labels to assign tasks to team members or your co-workers, see what is being worked on, who is working on what, and the progress on each task. Its visual interface and the collaborative features take task management to a whole new level. Whether you are working on a month long project or you just want to assign a weekly assignment to a colleague, Trello gets that to-do list done!

There are three main components to organization on Trello: Boards, Lists, and Cards


Boards are used to manage a large project, campaign or the work for your whole organization. It is the basic build for how you work within Trello. For example, you can have a board dedicated to a project that you are working on or have a board that houses all the tasks for your side hustle. You choose how large or small the project that you manage within the board is. Here are The Branding Muse, we have a board for our editorial calendar, our strategic goals and a “planning board” for short-term tactics.

  • On the right hand side of the board you will have access to different functions like adding members to the board, settings, options, and filtering.
  • There is an activity feed on the bottom right hand side of the Board which will help you keep track of who is working on what and the activity for all the tasks on the board.


Lists accompany the boards. These are columns that categorize and track your tasks(cards) in a visual way, which can be modified to your discretion by adding, subtracting or renaming them. In the image above, it is easy to see the current stage of each job application based on the list it is in. You can also use lists to assign tasks to each person that is working on a project. Within these lists you have individual cards and you decide what kinds of lists you want to use to categorize tasks.

Team Tint's Trello

Cards are components of lists and lists and cards are within a board. The cards are the building blocks for Trello. Each card is one of the little projects a team member is working on or a task within a specific list. Each card allows you to with smaller subtext on the back of each card.

  • When you click on a card the properties of the card appears and you are able to add items like a checklists, due date, add team members and attach files.
  • You are also able to see the activity and progress of each card with a progress bar located on the “back” of the card as well on the bottom of the card.

This is just a brief background to Trello but there are tons of tutorials and how-to’s available online that will help you get the best use out of this awesome organization tool. You can use it to organize your job search, plan your next event or survive your next group project. Trello is a great tool that you can use in both your personal and professional life.

How do you plan on using it?


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